How to Maximize the Value of a Board Meeting

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A board meeting is an opportunity to discuss important business issues with a number of experts. They provide a range of perspectives that are important when deciding large-scale strategies or defining how teams will follow those strategies.

However, the efficacy of a board session is contingent on how well the leadership steers discussions and stays on the right track. Meetings are not effective when they’re not focused and run over time, no matter how energizing the agenda is. It can also be difficult for attendees to plan and participate if important documents aren’t provided prior to the meeting.

To maximize the value from board meetings, start each meeting with a 10-minute recap that repeats key points of previous pre-meetings and the board’s package. This will help clear the board members of their minds and keep them focused.

The distraction of discussions that are new can take the time of meetings and divert board members away from more important agenda items. Include a parking lot topic on the agenda to allow for random discussions which may require further investigation but aren’t the top priority.

Once the agenda is set, it’s important to listen to the reports of the executive director, as well as any standing committees or standing committees. It’s also a good idea to allow someone to read financial reports however only if they need further discussion. After discussion has concluded, the chair should open the floor for a vote on each item. Before a vote is called, a motion must be “seconded”.