Choosing Board Software for Holding Online Meetings
The possibility of technical problems is high when you host an online meeting. One of your board members could have a slow connection to the internet or his battery could fail during the meeting. It is a good idea to ask remote attendees to check their devices in advance. You can also offer training and support to ensure that remote attendees are well-prepared to use the board portal prior to the meeting.
In addition to the standard features, it is important that you look for an online boardroom with high-level security and compliance. The top online portals for board meetings will safeguard your data at the server level and allow you to customize access to documents for different users.
Another important feature is the possibility of recording votes. Recording the results of a vote in your virtual meeting room can ensure accountability and transparency, unlike the traditional show-of-hands system. Furthermore, it will cut down on the time you spend on processing resolutions from the board and will improve the efficiency of your meetings.
The software should be simple to navigate and comprehend for all, even if you have less tech-savvy guests. It must also be compatible with all platforms including tablets and smartphones. It should also be compatible with printers. Some board members may prefer to print out documents or presentations for several reasons, such as their inability to use screens for prolonged periods of time. Aside from this, the digital boardroom should include chat functions for quick collaboration.
