Conducting a Board of Directors Meeting

A board of directors meeting gives your company’s leaders the chance to discuss the company’s future make important decisions, and establish company policies. Your meetings’ success is contingent on how well you conduct your discussions and how solid your board is. Board meetings also permit you to establish key performance indicators (KPIs) and monitor the progress towards achieving your goals.

A quality board agenda helps to guide the discussions of your board and ensures that the meeting is efficient, productive and on target. Directors need to be prepared for each board meeting by reading the agenda go to the website and board papers sent out in advance of the meeting. This is a standard procedure and ensures that every director can contribute to productive discussions.

The chair should confirm that a quorum is present when the meeting starts. This usually calls for a roll-call, which will identify those who are in attendance to legally conduct business.

The board should then be able to hear the reports of special and standing committees. The members of the board will be able to ask questions and discuss the information presented. The board might need to spend more time with the subject to find the most effective solution.

It is crucial that directors respect their fellow directors’ opinions and avoid whispering, body language or notes to discredit another person’s opinion. Directors must be attentive and only speak when they are asked to.