Board Meeting Structure

The structure of board meetings varies depending on the composition and purpose of the group. Some are formal and adhere to strict guidelines for the parliamentary procedure (Call to Order, Motions from Members and so on.). Certain meetings are more informal and may be held anywhere, such as the CEO’s home or a restaurant. Every board meeting must have certain basic components, regardless of the structure.

A new board meeting must begin with the presiding director taking care of any logistical issues (date the time, location of the meeting the meeting’s link or video conference and so on.) This is also when announcements, kudos or shout-outs may be held.

Once all of the logistics are in order After the logistics are taken care of, the chief executive will then discuss any issues or concerns with the company’s performance in recent times. The C-suite, as others in the management team, can provide their thoughts and views on past performance and the future strategy. It is vital that right here the board develops unified strategies to help the organization expand across all departments and increase their market reach.

The board must then focus its efforts on developing concrete items that each chief executive officer will be able to communicate to their department. It can be something as simple as improving the sales process, or as complex as developing a new process for client onboarding. The board should also determine key performance indicators (KPI) to measure success against. The board will vote on all decisions that need to be voted on. Once the votes have been tallied, a board can make a decision that was not ratified by a majority vote or reopen the meeting.